Maximize Training Efficiency with Outsourcing Video Services

Outsourcing training video services is the process of hiring an external video production company to create training videos for your organization. These videos can range from onboarding and product training to compliance and soft skills training. Outsourcing this service allows companies to save time, reduce costs, and access expertise in video production.

There are several reasons why companies opt to outsource training video services. Firstly, it can result in significant cost savings as it eliminates the need to invest in expensive video production equipment and personnel. Secondly, outsourcing gives companies access to expertise and cutting-edge technology, resulting in high-quality and professional videos. Thirdly, it saves time as the production process is handled by trained professionals, allowing businesses to focus on their core operations. Lastly, outsourcing provides scalability, as video production companies can handle projects of any size.

Various types of training videos can be outsourced, including:

Employee onboarding videos that showcase the company culture and policies.
Product training videos that educate employees on the features and benefits of a product.
Compliance training videos that ensure employees are aware of company policies and legal requirements.
Soft skills training videos that enhance communication, teamwork, and leadership skills.

The process of outsourcing training video services involves several steps, including:

Defining training objectives.
Researching and selecting a video production company.
Creating a project plan.
Collaborating with the production team.
Reviewing and approving the final product.

To ensure a successful outsourcing experience, it is essential to follow best practices such as:

Clearly communicating expectations.
Providing necessary information and materials.
Establishing a timeline.
Being open to feedback and collaboration.
Reviewing and evaluating the final product.

By following these guidelines, businesses can effectively outsource their training video needs and provide their employees with high-quality and engaging content.

Key Takeaways:

Outsourcing training video services can offer significant cost savings, access to expertise, time savings, and scalability.

Common types of training videos that can be outsourced include employee onboarding, product training, compliance training, and soft skills training.

To successfully outsource training video services, define objectives, research and select a production company, create a project plan, collaborate with the team, and review and approve the final product.

What Is Outsourcing Training Video Services?

Outsourcing training video services is the practice of enlisting an external vendor to produce, create, and deliver training videos for an organization. This approach allows companies to utilize the knowledge and resources of specialized video production companies, saving time and expenses.

By outsourcing training video services, companies can ensure top-notch production quality, access to cutting-edge technology, and expert guidance throughout the entire process. For instance, a real estate company chose to outsource their training video production to a professional video agency, resulting in high-quality videos that successfully trained their employees on sales techniques and customer service.

Why Outsource Training Video Services?

When it comes to creating training videos for your business, you may be faced with the decision of whether to produce them in-house or outsource to a professional service. In this section, we will discuss the various reasons why outsourcing training video services can be a beneficial choice for your company. From cost savings to access to expertise, we will cover the key advantages of outsourcing and how they can help your business. So, let’s explore the benefits of outsourcing training video services.

1. Cost Savings

Outsourcing training video services can lead to significant cost savings for businesses. Here are the steps to achieve these savings:

Define your training objectives to identify which areas can be effectively outsourced.
Research and select a reputable video production company with competitive pricing.
Create a project plan that outlines the scope, timeline, and budget.
Collaborate closely with the video production team to ensure efficient communication and minimize revisions.
Review and approve the final product to ensure it meets your training goals and quality standards.

To maximize cost savings, consider these suggestions:

Opt for a fixed-price contract to avoid unexpected expenses.
Explore multi-video package deals for bulk discounts.
Provide clear and concise instructions to minimize production time.
Consider using stock footage or animations to reduce production costs.
Regularly evaluate the effectiveness of training videos to identify areas for improvement and cost optimization.

2. Access to Expertise

Access to expertise is a key benefit of outsourcing training video services. Here are the steps to leverage the expertise of a professional video production company:

Define your training objectives to ensure clear communication.
Research and select a video production company with experience in creating training videos.
Create a project plan outlining the scope, timeline, and deliverables.
Collaborate closely with the video production team, providing necessary information and feedback.
Review and approve the final product to ensure it meets your expectations.

To make the most of this access to expertise, consider these suggestions:

Trust the expertise of the video production team and be open to their suggestions and recommendations.
Regularly communicate with the team to address any concerns or changes in requirements.
Provide timely feedback and actively participate in the review process.

3. Time Savings

Outsourcing training video services can save valuable time for businesses. Here are the steps involved in achieving time savings through outsourcing:

Define your training objectives to ensure an efficient process.
Research and select a reputable video production company with experience in training videos.
Create a detailed project plan, outlining timelines and milestones that prioritize time savings.
Collaborate closely with the video production team, providing clear instructions and feedback to expedite the process.
Review and approve the final product, ensuring it meets your requirements and is delivered within the agreed-upon timeline.

By outsourcing, businesses can focus on core activities while experts handle the production process, ultimately leading to significant time savings.

4. Scalability

Scalability is a key advantage of outsourcing training video services, allowing businesses to easily adjust production as needed. Here are the steps involved in achieving scalability:

Assess your current and future video production needs.
Research and select a video production company with the capability to handle varying project sizes.
Establish clear communication channels and expectations for scaling up or down.
Create a flexible project plan that can adapt to changes in scope or timeline.
Collaborate closely with the video production team to ensure a seamless scalability process.

Similarly, a company outsourced their training video production to a skilled provider. When demand suddenly increased, the production team quickly adjusted resources to meet the higher requirements. This allowed the company to smoothly scale up their training video production, ensuring their training needs were effectively and timely met.

What Types of Training Videos Can Be Outsourced?

Not all training videos need to be created in-house. In fact, outsourcing training video services can provide many benefits, such as cost savings and access to specialized expertise. In this section, we will discuss the various types of training videos that can be outsourced. From employee onboarding to compliance training, we’ll explore the different areas where outsourcing can be a valuable option. Let’s take a closer look at the types of training videos that can benefit from outsourcing.

1. Employee Onboarding Videos

Employee onboarding videos are essential in introducing new hires to a company’s culture and processes. When outsourcing the production of these videos, it is crucial to follow a structured approach to ensure a successful onboarding experience. Here are the steps to consider:

Establish clear onboarding objectives to maintain focus and clarity.
Conduct research to select a reputable video production company with experience in creating employee onboarding videos.
Create a comprehensive project plan outlining the video’s content, timeline, and budget.
Collaborate closely with the video production team, providing them with all necessary information and materials.
Review and approve the final product, ensuring it aligns with the company’s culture and onboarding goals.

By following these steps, companies can confidently outsource their employee onboarding videos, knowing they are providing new hires with a seamless and engaging introduction to the organization.

2. Product Training Videos

Product training videos are an essential tool for companies to effectively educate employees and customers about their products. When outsourcing product training video services, follow these steps:

Define your training objectives to ensure the video meets your goals.
Research and select a reputable video production company with experience in creating product training videos.
Create a project plan outlining the scope, timeline, and budget.
Collaborate closely with the video production team, providing necessary information and feedback throughout the process.
Review and approve the final product, ensuring it aligns with your brand and effectively communicates the product features and benefits.

Outsourcing product training videos can streamline the process and ensure high-quality results while freeing up internal resources for other tasks.

3. Compliance Training Videos

Compliance training videos are an effective tool for educating employees on important regulations and policies within an organization. Follow these steps when outsourcing compliance training videos:

Identify the specific compliance topics that need to be covered.
Choose a reputable video production company experienced in creating compliance training content.
Collaborate with the production team to outline the goals, objectives, and desired outcomes for the videos.
Provide the necessary information, such as legal requirements and company policies, to ensure accurate and up-to-date content.
Establish a timeline for the production process, including scriptwriting, filming, editing, and final delivery.
Review and approve the final product to ensure it meets regulatory standards and effectively communicates the desired message.

A multinational corporation outsourced compliance training videos to a specialized video production company. The engaging and informative videos helped employees understand complex regulations and policies, leading to improved compliance and reduced risks. The organization witnessed increased employee awareness and adherence to compliance guidelines, creating a stronger culture of ethics and integrity.

4. Soft Skills Training Videos

Soft skills training videos are a valuable tool for developing interpersonal and communication skills in employees. When outsourcing these videos, follow these steps:

Identify the specific soft skills you want to address in the training videos.
Research and select a video production company experienced in creating engaging and informative soft skills training videos.
Create a project plan outlining the goals, target audience, and desired outcomes for the videos.
Collaborate closely with the video production team to ensure the content and tone align with your organization’s values and objectives.
Review and provide feedback on draft versions of the videos to ensure they meet your expectations.

Remember to clearly communicate your requirements, provide relevant information, establish a timeline, and be open to collaboration. By following these best practices, you can ensure the creation of effective and impactful soft skills training videos.

What Are the Steps to Outsourcing Training Video Services?

When it comes to outsourcing training video services, there are a few key steps to keep in mind in order to ensure a successful and effective end result. First, you must clearly define your training objectives and what you hope to achieve with the video. Then, you’ll need to research and select a reputable video production company that can bring your vision to life. From there, creating a project plan and collaborating with the production team are crucial steps. Finally, the process is completed with reviewing and approving the final product. Let’s dive into each of these steps in more detail.

1. Define Your Training Objectives

Defining your training objectives is a critical step when outsourcing training video services. This process is essential in ensuring that your videos are aligned with your organization’s goals and achieve the desired outcomes. To help you define your training objectives, here are the key steps to consider:

Identify the knowledge or skills you wish to impart to your audience.
Clarify the specific learning outcomes you expect from the training videos.
Outline the target audience and their characteristics to tailor the content accordingly.
Determine the format and style of the videos that will best engage your learners.
Set measurable goals to evaluate the effectiveness of the training videos.

Moreover, it is crucial to provide context and examples to demonstrate the importance of defining training objectives. For example, a real-life story can be shared about a company that experienced an improvement in employee performance after clearly defining their training objectives and creating targeted training videos.

2. Research and Select a Video Production Company

Researching and selecting a video production company is a crucial step in outsourcing training video services. Here is a list of steps to guide you:

Identify your specific requirements and goals for the training video.
Research and compile a list of video production companies that specialize in training videos.
Review their portfolios and previous work to assess their quality and style.
Consider their expertise in your industry or niche.
Request quotes and compare pricing structures.
Read client testimonials and reviews to gauge their reputation and customer satisfaction.
Contact the shortlisted companies to discuss your project and evaluate their responsiveness and communication skills.
Select the video production company that aligns with your requirements, budget, and vision.

Fact: According to a study, companies that outsource video production save an average of 25-40% in costs compared to in-house production.

3. Create a Project Plan

To successfully outsource training video services, it is important to follow these steps and create a project plan:

Identify the goals and objectives of the training video.
Define the target audience and their specific needs.
Determine the budget and resources available for the project.
Select a reputable video production company that specializes in training videos.
Collaborate with the production team to outline the video’s content, structure, and duration.
Create a timeline with clear deadlines for each stage of the production process.
Provide all necessary materials, such as scripts, visuals, and branding guidelines.
Establish a system for regular communication and updates.
Review and provide feedback on drafts and revisions.
Approve the final video and ensure it meets the project objectives.

Fact: According to a study by Wyzowl, 87% of businesses use video as a marketing tool, highlighting the importance of effective training videos in today’s digital landscape.

4. Collaborate with the Video Production Team

Collaborating with the video production team is crucial for successful outsourcing of training video services. Here are the steps to ensure effective collaboration:

Clearly communicate your goals, expectations, and project scope to the production team.
Share all relevant information, such as branding guidelines, scripts, and visual assets, with the team.
Establish regular communication channels for feedback and updates between you and the production team.
Collaborate closely with the team during scriptwriting, storyboarding, and video editing to ensure the best possible outcome.
Provide prompt and constructive feedback to the team to ensure the video aligns with your vision.

Fact: Effective collaboration between the client and production team enhances creativity and ensures a high-quality training video.

5. Review and Approve the Final Product

After the video production team completes the training video, it is crucial to carefully review and approve the final product before disseminating it. This step is vital for maintaining quality control and ensuring alignment with your training objectives.

To effectively review and approve the final product:

Watch the video attentively, paying close attention to its content, clarity, and overall message.
Evaluate the video’s visual and audio quality, making sure it meets professional standards.
Compare the video against the initial project plan and objectives, verifying if they have been successfully achieved.
Identify any potential areas for improvement or necessary revisions.
Provide clear and constructive feedback to the production team, highlighting both positive aspects and areas for enhancement.

Remember, open communication and collaboration with the production team are crucial during this stage. By diligently reviewing and approving the final product, you can ensure an effective and impactful training video that meets the needs of your organization.

What Are the Best Practices for Outsourcing Training Video Services?

When it comes to outsourcing training video services, there are certain best practices that can ensure a successful and efficient collaboration. In this section, we will discuss the key elements that should be considered when outsourcing training video services. From clearly communicating your expectations to reviewing and evaluating the final product, we will cover the essential steps that can help you achieve your desired outcome. By following these best practices, you can maximize the effectiveness and impact of your training videos.

1. Clearly Communicate Your Expectations

When using outsourcing training video services, it is essential to have clear communication of your expectations to ensure a successful partnership. Here are the steps to effectively communicate your expectations:

Create a detailed brief outlining your goals, desired outcomes, and specific requirements.
Clearly define the target audience and the tone/style of the video.
Provide examples or references to assist the video production team in understanding your vision.
Establish a channel for regular communication and promptly address any questions or concerns.
Set realistic deadlines and milestones, ensuring that both parties are on the same page regarding timelines.

2. Provide Necessary Information and Materials

When outsourcing training video services, it is essential to provide all the necessary information and materials for a successful collaboration. To ensure effective communication and a smooth workflow, follow these steps:

Identify the key information and materials required for the training video.
Gather and organize all the content, including scripts, visuals, branding guidelines, and any other relevant assets.
Ensure that the information and materials are accurate, complete, and easily accessible for the video production team.
Share the materials securely with the production team, using file-sharing platforms or project management tools.
Clearly communicate any specific instructions or expectations regarding the content, tone, style, or branding of the training video.

By following these steps, you can effectively provide the necessary information and materials to the video production team, ensuring a seamless outsourcing experience.

3. Establish a Timeline and Stick to It

Establishing a timeline and sticking to it is crucial when outsourcing training video services. Here are the steps to ensure timely delivery and effective project management:

Set Clear Deadlines: Define specific milestones and delivery dates for each phase of the project.
Allocate Resources: Determine the required resources, such as equipment, software, and personnel, to meet the timeline.
Regular Communication: Maintain open lines of communication with the video production team to address any issues promptly.
Monitor Progress: Regularly track the progress of the project to ensure it stays on schedule.
Address Delays: If delays occur, identify the causes and take necessary actions to get back on track.

By establishing a timeline and sticking to it, you can ensure that your outsourced training video services are delivered on time, enhancing the efficiency of your training programs.

4. Be Open to Feedback and Collaboration

Being open to feedback and collaboration is crucial when outsourcing training video services. Here are the steps to follow:

Actively seek feedback: Encourage the video production team to provide input throughout the process.
Engage in regular communication: Maintain open lines of communication to address any concerns or suggestions.
Collaborate on script and storyboard: Work together to ensure the video aligns with your training objectives.
Provide constructive feedback: Offer specific, actionable feedback to help improve the video’s quality.
Stay open-minded: Be receptive to ideas and suggestions from the video production team, fostering a collaborative environment.

In a similar vein, a company decided to outsource their training video production. They embraced feedback and collaboration, resulting in a dynamic partnership. By incorporating the video production team’s creative ideas and expertise, the final product exceeded expectations, leading to improved training outcomes and employee engagement.

5. Review and Evaluate the Final Product

Reviewing and evaluating the final product is a crucial step in outsourcing training video services. Follow these steps to ensure the video meets your expectations and effectively serves its training purpose:

Watch the video: Take the time to carefully review the entire video to assess its overall quality and effectiveness.
Check for accuracy: Ensure that the video accurately represents the content and information intended for training purposes.
Evaluate the visuals: Assess the visual elements, including graphics, animations, and visuals, for clarity, coherence, and visual appeal.
Assess the audio: Evaluate the sound quality, volume levels, and clarity of the narration or dialogue in the video.
Consider the engagement: Gauge how engaging the video is by assessing its ability to capture and maintain the viewer’s attention.

By following these steps, you can ensure that the final product meets your expectations and effectively serves its training purpose.

Frequently Asked Questions

1. How can outsourcing training video services benefit my company’s brand and reputation?

Outsourcing training video services to a professional production company, such as Skystorm Productions, can elevate the quality and impact of your videos. This can improve your company’s brand and reputation in the industry, making your training programs more appealing to potential employees and customers.

2. Is outsourcing training video services a cost-effective option for companies with a large client base?

Yes, outsourcing training video services can help keep costs down for companies with a large client base. With a streamlined production process and low overhead costs, professional production companies like Skystorm Productions can offer competitive pricing for high-quality videos that can reach a wide audience.

3. How can outsourced training video services help with employee training and retention rates?

Outsourcing training video services to a professional production company, such as Casual Films, can result in high-quality and engaging videos that are highly involved in the training process. This can help increase employee retention rates and improve the effectiveness of your training program.

4. Can outsourced training video services offer a quick turnaround time for video products?

Yes, outsourced training video services can offer a fast turnaround time for video products. Professional production companies, like Casual Films and Skystorm Productions, have a team of video editors and a streamlined editing process that can deliver a final version of your video in a timely manner.

5. Can outsourced training video services work with an internal company’s creative team?

Yes, outsourced training video services can work with an internal company’s creative team. Professional production companies, like Casual Films, offer services on a retainer basis, allowing for collaboration and support throughout the production process. This ensures that the final video aligns with the company’s brand and messaging.

6. Is it possible for outsourced training video services to create videos that can be easily accessed by a mobile HD video truck for on-site training?

Yes, professional production companies, like Skystorm Productions, have the capability to create videos that can be easily accessed by a mobile HD video truck. This allows for on-site training, making it a convenient and efficient option for employee training.